Privacy Policy

Privacy and Data Protection

This Privacy Notice explains when and why we collect personal information. It also explains how we use this information, the conditions under which we may disclose this information to others and how we keep this information safe. This Privacy Notice applies where we are acting as a data controller with respect to your personal data; in other words, where we determine the purposes and means of the processing of that personal data.

We may change this Privacy Notice from time to time, so please check this page occasionally to ensure that you're happy with any changes.

Any questions regarding this Privacy Notice and our privacy practices should be sent by email to or by post to PO Box 53, Penarth CF64 5XY.

Who are we?

Kapitol Media Ltd, trading as Brass Band World magazine, is an international brass band magazine. Company Number 6953053, registered company address 13 The Paddocks, Penarth, South Glamorgan CF64 5BW.

We are committed to safeguarding the privacy of all our users.

What types of data do we collect from you?

Personal information: Full name, postal address (including postcode), email address(es) and telephone number(s).

Financial information: Credit card information (card number, expiry date, CVV code) and bank details (account number, sort code).

Where do we store the data, and how is it protected?

Personal contact data is stored physically in lockable filing cabinets, and online on email servers. Access to these emails are only through password-protected computers, and only Kapitol Media employees are given the required passwords.

Personal contact data is also stored on employee smartphones in order for them to execute their jobs in an efficient manner. Employees have a regular daily function for every piece of contact data that is held on their smartphones. 

Personal financial data is collected by the Subscriptions Manager in relation to customer subscriptions, and is shredded immediately after use.

How do we document the data we have?   

Personal contact information is documented on Excel spreadsheets, held by the Finance Director and Subscriptions Manager. This information is then used to collate mailing labels, as well as to contact customers whose subscription is overdue.

How long do we plan to keep the data for?

Personal contact information is to be kept for the duration of the customer's subscription. As stated previously, financial information is shredded immediately after usage.

Do we have a function/ reason for every piece of data we collect?

The lawful basis for processing personal data is due to the legitimate interests of the organisation.

In addition to the specific disclosures of personal data set out in this section, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. 

What is the process if someone requests what data we hold on them?

You may instruct us to provide you with any personal information we hold about you; provision of such information may be subject to:

(a) the payment of a fee; and

(b) the supply of appropriate evidence of your identity (for this purpose, we will usually accept a photocopy of your passport certified by a solicitor or bank plus an original copy of a utility bill showing your current address)

We may withhold personal information that you request to the extent permitted by law.

IP Addresses and Cookies

We may collect information about your computer including where available your general location (based on IP address), operating system and browser type for system administration and to report aggregate information to our advertisers. These are anonymised data about our users' browsing actions and patterns and do not identify any individual. 

For the same reason we may obtain information about your general Internet usage by using cookie files which are stored on the hard drive of your computer. Cookies contain information that is transferred to your computer's hard drive. They help us to improve our site and to deliver a better and more personalised service. Cookies and the information contained in your IP address enable us: 

•    to estimate our audience size and demographic characteristics; 

•    to monitor usage patterns; 

•    to store information about your preferences and so allow us to customise the Site according to your individual interests; 

•    to speed up your searches; 

•    to recognise you when you return to the Site. 

You may refuse to accept cookies by activating the setting on your browser, which allows you to refuse the setting of cookies. However, if you select this setting you may be unable to access certain parts of the Site. If you want to find out more about how to disable cookies please see this external third party website: 

Please note that our advertisers may also use cookies over which we have no control. 

Your Rights 

You have the right to request us not to disclose any of your personal data or information or to pass information to third parties.

The site may from time to time contain links to and from partner and/or affiliate websites. If you follow a link to their sites, please note that these sites have their own privacy policy and that Kapitol Media does not accept any responsibility or liability for protection of personal data which you may submit to a third party's site. You are recommended to check the wording of the relevant privacy policies before you submit any personal data to those sites.